Use of Personal Data?—United Kingdom
Updated April 1, 2018
Upon becoming a patient of Peter Colhoun and/or InMotionClinics.com, a person acknowledges that we lawfully use any personal data in accordance with its legitimate patient care interests.
Patients willingly provide personal data to their treatment provider (Peter Colhoun or his in-house associates) on their first visit, when they submit a “new patient registration form”. If someone is unwilling to complete a registration form (including but not limited to their address, list of current prescription medication and their signature to confirm ‘consent to treatment’) then they can not be registered and treated as one of our patients.
Patients may provide additional personal data to the clinic as their treatment plan develops further and/or they consent to onward referral to another private or NHS clinic to bring in diagnostic or other specialist opinion.
Personal data may include: name, date of birth, gender, contact information, occupation, GP and prescription details, history of medical conditions and history of medical diagnostics/tests.
The data includes information that would reveal the patients contact points (address, telephone, email address) and a limited summary of details pertaining to their medical conditions and reason/s for attending the clinical practitioner. We never keep a full set or complete copy of medical records as kept at a patient’s GP practice or hospital notes.
Use of personal data may mean collecting, recording, organising, structuring, and storing that data, as well as similar operations performed on that data.
The Data Protection Law in this country is:
General Data Protection Regulation (EU) 2016/679.
Under this Data Protection Law, patients consent to the use of their personal data by Peter Colhoun and InMotionClinics Ltd (and the clinic’s practitioners and reception staff) for healthcare management purposes.
Patients who registered with the Practice prior to May 2018 will be individually asked to provide confirmation (either in person if visiting the clinic before May 2018, otherwise by email) on how they wish to be contacted for announcements of new services and promotions within the clinic. This includes the ability to opt-out of our promotional correspondence. We also emphasise that we never sell patient’s email addresses or other details to other companies. We rarely contact patients about promotional events and announcements of new staff or services, but we do contact patients annually by email to remind them of their annual check-up (with their explicit consent).
In order to treat a patient and keep them registered with the practice, UK Law demands that we must keep personal data of individuals pertaining to patient records and their treatment plans and also details of financial transactions.
Personal data may be sent, when necessary and appropriate, to any associated organization (GP practice, NHS or private hospital/clinic). This is only ever initiated with the consent of the patient.
Patients have the right to access, to request deletion or restriction of processing of, and to correct any inaccuracies regarding their personal data held by us.
Patients may at any time revoke their consent with regard to certain future uses of their personal data. Patients are aware that they have a right to lodge a complaint with the data protection supervisory authority if they feel we have not satisfied the requirements of the General Data Protection Regulation (EU) 2016/679 (May 2018).
If a patient withdraws consent for the use of personal data, we may be entitled to continue to use some personal data without such consent, based on the legitimate lawful grounds of clinical requirements of patient record storage and financial transaction storage.
We have adopted various procedural and technical safeguards, in accordance with the Data Protection Law, to protect personal data.
Patients understand their personal data will be accessed only by a limited number of authorised persons to fulfill our treatment objectives and the above purposes.
Any inquiries to the relevant data protection officer may be sent via e-mail to:
It may be that our data practices change from time to time because of changes to our clinical activities, the law, or the nature of technology. If ever it becomes necessary to change this Use of Personal Data page, we will post those changes on this page so that patients are always aware of what information we collect and how we use it. Please check back from time to time for changes to this page.
(C) PeterColhoun.com 4/2018.
Peter Colhoun’s Clinical Practices are Legally incorporated as “PodSole Ltd” and “In Motion Clinics Ltd”